For confectioneries

Custom cake orders — from deposit to pickup without paper notes

The client wants a three-tier cake with their daughter's photo, blue and pink, ready Saturday. Posimos captures every detail, takes the deposit, reminds the pastry chef, and hands it over on time.

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Works without internet or power

No credit card required

24/7 support

Rating 4.9 / 5.0

Confectionery — custom cake orders and boutique desserts with Posimos

Already using

1,200+ venues

5 min

to register a cake order with all details

−30%

fresh cream write-offs after launching batch tracking

50%

deposit — the system collects it at order placement

4.7★

average Google rating for confectioneries after going live

Problems we solve

We know what you deal with every day

✗

Order details live in a phone, on a sticky note, in the pastry chef's head — someone always gets it wrong

Posimos stores everything: theme, colours, inscription, date and time of pickup, client name. The pastry chef reads the brief on-screen at the workstation without calling the front desk.

✗

Client pays 50% upfront and 50% on pickup — how do you track the balance?

The system takes the deposit at order placement and records the balance due. At pickup the cashier sees the remaining amount immediately — no mental arithmetic and no "how much did I already pay?"

✗

Fresh cream and fruit expire fast — if you don't count, you pour money down the drain

Batch tracking with expiry dates. Posimos alerts you when cream or strawberries are approaching their use-by date and shows which orders still need those ingredients.

✗

12 cakes ready Saturday — who picks up at what time? The pastry chef is panicking

Pickup schedule by day and hour. The pastry chef and administrator see the pickup calendar the evening before — who, what, and when. No queue at the door and no forgotten orders.

Features

Everything you need for a custom-order confectionery

Cake order intake form

Theme sketch, colours, inscriptions, portion count, pickup date and time, client name and phone — all in one place. The pastry chef reads the brief without calling the administrator.

50% deposit at order placement

The system takes the deposit at placement and records the balance. At pickup the cashier immediately sees the amount due. A separate fiscal receipt is issued for each payment.

Pickup schedule

Order calendar by hour: who picks up at 10 am, who at 2 pm. The pastry chef sees priorities, the administrator sees the full day at a glance. No "whose cake is this?" on Saturday morning.

Batch tracking with expiry dates

Fresh cream, strawberries, mascarpone — batch tracking with dates. The system alerts you when an ingredient is approaching expiry and shows which upcoming orders depend on it.

Cost per cake down to the cent

Eggs + sugar + cream + edible gold leaf + 6 hours of skilled labour = the real price. Posimos calculates cost for every order — you know your margin before the deposit is collected.

Display case — impulse sales of éclairs and petit fours

The confectionery doesn't run on custom orders alone. Live display case inventory: éclairs, pastries, macarons. QR menu for clients who are waiting or walked in on a whim.

Repeat clients and loyalty programme

Maryna ordered a birthday cake for Oksana last year? Posimos shows the order history, preferences, and date — remind her, offer to repeat it, offer a loyalty discount.

Decorative supply tracking

Edible gold dust, coloured fondant, sprinkles, pre-made figurines — costly materials used by the gram. The system deducts by recipe and warns of a shortage before orders are due.

Analytics: orders, revenue, margin

One wedding cake at UAH 8,000 = a week of regular sales. Posimos shows revenue by order type, average ticket, and load by week — plan production on real data.

What you get

Full control from day one

Order intake form with theme, colours, inscription, and pickup time
50% deposit at placement, balance collected at pickup
Pickup schedule by hour, planned a week ahead
Batch tracking of fresh ingredients with expiry dates
Cost per cake calculated before the deposit is taken
Decorative supply tracking: gold leaf, fondant, sprinkles
Repeat client history and loyalty programme
Fiscal receipts — separate receipt for deposit and balance

Start now - for free

Confectionery with Posimos — custom cake orders and inventory

Rating 4.9 / 5.0

Pricing Plans

Pricing Plans Posimos

15 days free. No credit card required. Upgrade or cancel anytime.

Starter

POS, inventory & basic analytics for small venues

Start free

Up to 200 menu items
POS for iOS, Android, Web
Offline mode
Inventory: stock, supplies, write-offs
Reports & analytics
Receipt printing

Why choose Posimos

Zero transaction fees

24/7

Works without internet or power

from $22

Starting price, no hidden fees

15 min

Full system setup

FAQ

Frequently asked questions

Can't find an answer? Email us at [email protected]

Yes. At order placement the system takes the deposit (50% or any other amount) and immediately issues a fiscal receipt. The balance is recorded in the order — at pickup the cashier sees the amount due with no manual calculation.

The order form includes fields for all details: cake theme, colour scheme, inscription text, portion count, decoration notes, pickup date and time. The pastry chef opens the order at their workstation and sees the full brief.

Posimos uses batch tracking: each batch of cream or strawberries has an arrival date and expiry date. The system alerts you when an ingredient is nearing expiry and shows which orders are scheduled to use it.

Yes. The pickup schedule shows all orders by hour: who collects at 10 am, who at 2 pm, and how much they owe. The pastry chef sees priorities from Friday evening — no panic, no queue at the door.

Build a recipe with all ingredients — including edible gold dust, fondant, and pre-made figurines priced per gram. Posimos calculates the full order cost and shows your margin before you accept the deposit.

Yes. Look up the client by phone number and you see the full history: which cakes they ordered, for which dates, how much they paid. Easy to offer to repeat a cake for the next year or remind them of their loyalty discount.

Start today

Take custom cake orders without paper notes

Posimos gives you a structured order form, a clean deposit flow, and a pickup schedule for the pastry chef. 15 days free.

15 days free Talk to our team

No credit card required. Setup in 15 minutes.